Cambridge Antiquarian Society Laws

Cambridge Antiquarian Society Laws 1998
(amended March 2003, 2008 & 2009)

  1. The Society shall be called the Cambridge Antiquarian Society.
  2. The objects of the Society are:
    1. to advance the education of the public in the fields of history, architectural history and archaeology and to promote the study of these fields in particular within the County of Cambridge;
    2. to secure the preservation, restoration, improvement, enhancement and maintenance of features and objects of architectural historical or archaeological interest.

    In furtherance of the above objects, but not further or otherwise, the Society shall have power:

    1. to support individuals and groups working in the field;
    2. to maintain the Society's long-established connections with the City, County and University of Cambridge;
    3. to arrange and provide for or join in arranging and providing for the holding of exhibitions, meetings, lectures and seminars;
    4. to procure and print, publish, issue and distribute gratuitously or otherwise periodicals, books, pamphlets or other literature;
    5. to raise funds and invite and receive contributions from any person or persons whatsoever by way of loan, subscription, donation and otherwise provided that the Society shall not undertake any permanent trading activities in raising funds for the said objects;
    6. to purchase take on lease or in exchange hire or otherwise acquire any property and any rights and privileges necessary for the attainment of the said objects;
    7. to employ and pay any person or persons (not being a member of the Council) at such reasonable rate of remuneration and terms of employment as the Council shall determine;
    8. to do all such other lawful things as are necessary for the attainment of the said objects.
  3. The annual subscription by a member of the Society shall be fixed by the Council of the Society from time to time and shall be due on the first day of January in each year. The Council shall reserve the right to determine a special rate of subscription for overseas members and for institutions. Payment of the subscription so fixed shall normally entitle a member to all the publications of the Society issued in that year. A member joining before the first day of July in any year shall be liable to pay the subscription for that year. A member joining after Michaelmas shall not pay in respect of the remainder of that calendar year.

    Members of the said University of less than M.A. standing may attend the ordinary meetings of the Society without introduction. Such persons, anyone under the age of 21, or the wife, husband, sons and daughters of a member may also become Associate Members of the Society on payment of an annual subscription which shall not exceed one-third of the annual subscription payable by full members. Subscriptions payable by Associate Members shall also be due on the first day of January in each year and payment shall entitle Associates to all the privileges of members except that of receiving the Society's publications.
  4. No publication of the Society shall be issued to a member until the subscription for the current year has been paid. If the annual subscription of any member be four months in arrear, the Registrar shall make application for it. If the said subscription be still unpaid at the expiration of one year from the time when it became due, it shall be in the power of the Council to remove the name of such member from the list of the Society, and in that case the Registrar shall inform that member of the fact.
  5. Any person desirous of joining the Society shall send his or her name to the Registrar. The Council may, if they think fit, discontinue the membership of any individual or affiliated group. Provided that that individual or affiliated group shall have the right to attend and be heard by the Council before the decision is made.
  6. Names for election to Honorary Membership of the Society must be proposed by a member of the Society, and shall be sent in writing to the Registrar. Provided the sanction of the Council be given, they shall be voted upon at the Annual General Meeting of the Society. Honorary members shall have all the privileges of ordinary members.
    1. The Council shall encourage applications for affiliation from local societies or groups of individuals whose objects are substantially similar to those of the Society, and may approve any such applications on terms or conditions to be agreed in each case. No affiliated society or group shall be entitled to more than one vote at meetings of the Society.
    2. Libraries and other institutions approved by the Council may obtain the publications of the Society by an annual subscription payable in advance, such annual subscriptions to be fixed by the Council of the Society from time to time.
    1. The management of the affairs of the Society shall be vested in a Council consisting of a President, three Vice-Presidents, the Disney Professor of Archaeology (ex officio), the Curator of the Cambridge University Museum of Archaeology and Anthropology (ex officio), the Senior County Archaeological Officer (ex officio), a Treasurer, a Secretary, an Editor, a Librarian, a Conference Secretary, an Excursion Secretary, a representative nominated by the Cambridgeshire Local History Society, and not more than twelve or less than eight members of the Society. It shall be in the power of the Council to co-opt up to two additional members on the Council to serve until the first day of October next following, that is the date on which the term of office of the new Council begins. Each member of the Council shall have due notice of the meetings of that body, at which five or one-third of the members whichever is the greater shall constitute a quorum.
    2. The title of all and any real property which may be acquired by or for the purpose of the Society shall be vested in trustees who shall be appointed by the Council and who shall enter into a deed of trust setting forth the purposes and conditions under which they hold the said property in trust for the Society. The number of trustees shall not be less than two nor more than four.
    3. No portion of the income or property of the Society shall be paid or transferred by way of dividend, bonus, or otherwise howsoever, by way of profit to the members of the Society or any of them, except in payment of a salaried officer of the Society (not being a member of the Council) or in payment of work done for the Society by any of its members.
    1. The President, the senior Vice-President, the Treasurer, the Secretary, the Editor, the Excursion Secretary, the Librarian, the Conference Secretary and the representative of the Cambridgeshire Local History Society shall retire annually. The President shall not be eligible for the office of President for more than three successive years. The retiring Vice-President shall not be immediately eligible for re-election to the office of Vice-President. Ordinary members of the Council shall retire after three years and shall not be eligible for re-election in that capacity in the following year.
    2. The Editor shall be advised by an Editorial Committee which shall consist of the President, the Treasurer, the Secretary and three other members nominated by it. The Editor shall keep any minutes of this committee.
  7. The President, one Vice-President, the Treasurer, the Secretary, the Editor, the Excursion Secretary, the Librarian, the Conference Secretary and the representative of the Cambridgeshire Local History Society and at least three ordinary members of the Council shall be elected annually by ballot at the Annual General Meeting, which shall be the General Meeting nearest to Lady Day and shall serve from the first day of October following. At the Annual General Meeting the Report and Accounts for the previous calendar year shall be presented for adoption.
    1. The quorum at any Annual General Meeting or Special General Meeting of the Society shall be 30 members or one-tenth of the members whichever is the greater.
    2. Three weeks prior to the Annual General Meeting the Council shall issue to every member of the Society a list of the members whom they nominate as Officers and new Members of the Council for the ensuing year. Any seven members may nominate any other members as Officers or Members of the Council by delivering such nominations to the Secretary not less than two weeks prior to the Annual General Meeting. The said list with such added names shall constitute the voting list for the election, and shall be issued to every member one week prior to the Annual General Meeting. The names of all candidates for the same post shall be in alphabetical order.
  8. In case of a casual vacancy occurring at any time among the Officers or Members of the Council, such vacancy shall be filled by the Council, and the member so appointed shall hold office until the first day of October next following.
  9. Any elected member of the Council who shall not have attended half the Council Meetings of any year beginning in October shall cease to be a member of the Council unless otherwise determined by the Council.
  10. The accounts of the receipts and expenditure of the Society shall be audited annually by an Auditor to be elected at the Annual General Meeting; an abstract of such accounts shall be available for the use of members.
  11. The President shall take the chair at the meetings of the Society and of the Council. In the case of an equality of votes, the Chairman shall have a casting vote in addition to his or her ordinary vote. In the absence of the President or any of the Vice-Presidents the meeting shall appoint a chairman for the meeting in question.
  12. Alteration to this constitution shall receive the assent of two-thirds of the members present and voting at an Annual General Meeting or a Special General Meeting. A resolution for the alteration of the constitution must be received by the Secretary of the Society at least 21 days before the meeting at which the resolution is to be brought forward. At least 14 days' notice of such a meeting must be given by the Secretary to the membership and must include notice of the alteration proposed. Provided that no alteration made to clause II (objects), clause XVIII (dissolution) or this clause, shall take effect until the approval in writing of the Charity Commissioners or other authority having charitable jurisdiction shall have been obtained; and no alteration shall be made which would have the effect of causing the Society to cease to be a charity in law.
  13. The Registrar, who shall be annually appointed by and responsible to the Council, shall keep a record of addresses. A member's address, as on the proposal form, shall be entered therein immediately after election. Such address shall be deemed the correct address until a member shall have communicated a new one in writing to the Registrar or Treasurer. All notices, communications and publications of the Society, sent to the member's correct address as here defined, shall be deemed to have been duly received by that member.
  14. The Society shall be dissolved only by a resolution passed by a majority of at least three-quarters of the members present and voting at a Special General Meeting convened for the purpose. In the event of dissolution any assets and any balance of cash remaining in hand after the realisation of assets and payment of debts shall not be paid to or distributed among the members of the Society but shall be given to the Faculty of Archaeology and Anthropology in the said University, or its successor, to be divided between the Museum of Archaeology and Anthropology, or its successor, and the Haddon Library, or its successor, and if and in so far as effect cannot be given to this provision then to some other charitable purpose.